Legal Site Supervisor - Nashville

Company: Navik Solutions
Your Application: You have not applied yet
Location: Nashville, USA
JOB DESCRIPTION

Summary

Must be fully vaccinated.

Candidate will handle inbound/outbound mail and shipping requests. Office Supply Management.

Local Courier and Court Run requests. Setting Up Video Conferencing in Conference Rooms as needed. ? No lifting beyond 50lbs without assistance is required.Local driving of personal vehicle may be requested from time to time.Report to 150 4th Ave N Suite 1100, Nashville, TN 37219 and pakring pass is provided.

***Shift timing***

9:00 am to 6:00pm (Mon to Fri)

Job Type: Temp to Engage

Roles & Responsibilities

Supervises day-to-day operations of specified 1-3 person site within a Legal office/environment.

Typically does not have hiring, firing or job performance responsibility for the personnel on site. At these sites, the employees report directly to the Area Mgr.,

Operations. May run shifts or site solo.

Develops, implements and reviews related procedures. Invoices accounts and interacts with customers; assists in maintaining acceptable profit levels and ensures that customer expectations are met. Able to interact with high level executive customers.

The Site Supervisor is the point person on site for customer issues and contract compliance.

Functions as a document specialist or other operations worker. If a site exceeds 3 people, it may have a Site Manager or Assistant Manager if part of a larger campus-environment site.

Responsible for effective implementation and management of COMPANY Service Excellence. Possess understanding of Client Matter (Legal) to include but not limited to: Charge back to firm and/or clients with work/supplies/ hours, etc. Familiar with charge back systems (Copitrak/Equitrak, etc.). Familiar with processes of Closing Binder, understanding Depositions, knowledge of Court Systems and how items are delivered. Assist with scheduling equipment, labor and supplies for an offsite trial. Functions as a document specialist or other operations worker. Handles formal contact with the customer on a daily basis in Managed Services. Handle highly sensitive and confidential documents that may be time sensitive.

Provide upmost in quality work due to the sensitive nature of documents and projects

that are required in a legal environment.


Minimum Qualifications

Responsible for interacting and providing professional level support to executive level end users at various levels, including: legal secretaries, project managers, paralegals, associates and partners.

Perform quality accurate jobs/projects that may require tight deadlines and potentially under high pressure. Provides training on workflow and machine operations when necessary.

Ensures payroll accuracy by overseeing and correcting all time clock punches. Achieves shift profitability in the area of cost of goods by effectively supervising the shift in the use of company materials and supplies.

Ensures the quality of operations for shift by assisting in the achievement of goals in Audit and Deadline compliance.

Meets quality and deadline standards by the effective use of job scheduling practices. Maintains efficient workflow by holding direct reports accountable for quality and efficiency of their work.

Facilitates resolution of issues concerning pricing, orders-in and invoicing by interacting and communicating with sales department. Ensures all direct reports execute objectives by the use of a developmental plan/ninety (90) day plan and regular performance reviews; posting productivity, quality and deadline results.

Maintains positive internal working relationships with all department employees by communicating in a professional manner.

Completes site reports and other paperwork on time and accurately.

Completes month-end management report in the absence of Site Manager.

Possesses ability to manage financial results by interpreting projecting, managing declining balances and reconciling profit and loss statement. Responsible for managing P&L. Performs other duties as assigned.

Required Skills

mailroom

ordering

Work Authorization

US Citizen Green Card

Benefits

Eye Care Dental Medical Healthcare Dental


Minimum required education: Highschool
Employment type: C2C, W-2, 1099, C2H, Part Time, Full Time, Other, Intern, Seasonal


JOB TYPE
Work Day: Full Time
Salary: Negotiable


JOB REQUIREMENTS
Minimal experience: 13 years



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